[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]

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Contents How this help is organized Searching help Navigating help Seeing pictures full size If you can't do everything you read about here Notices Contacting us How this help is organized When you click Help Contents, you see subconferences and documents that describe how to use FirstClass features. The document called What's in this help is a table of contents for this help. It provides links to the other documents. To see help that applies to an open form, click Help. Top Searching help You can search for help documents by using the search field on the summary bar: Type the text you are looking for, then click Search to see a list of documents that match your search. You can do a more advanced search, including searching the subconferences, by clicking Advanced. To search for text within a document, use your web browser's find feature. Top Navigating help The following buttons let you move between help documents: Next Replaces the help document you are in with the next one in this series of related documents. Clicking this button is like turning the page in a book. Previous Replaces the help document you are in with the previous one in this series of related documents. Clicking this button is like flipping back a page in a book. Top Seeing pictures full size In some cases, we shrink pictures to make them fit the help window. To see the full-size version of a picture, click it. Top If you can't do everything you read about here This help documents all the features available in FirstClass. Depending on the way your administrator has set up your user account, you may not be able to use all of FirstClass' features. For example, you may be able to read messages in certain areas, but not delete them. If you're not sure whether you should be able to use a particular feature, contact your administrator. In addition, this help documents how FirstClass works using the default FirstClass interface (FirstClass Enhanced) on Internet Explorer. If you are using a different web browser or interface, functionality may change. To use all of FirstClass' features, you must have JavaScript enabled on your browser. For best results in FirstClass Enhanced mode, you must be running Internet Explorer 5.5 or later, or Firefox 1.0 or later. Information that only applies if you have the Unified Communications component of FirstClass is preceded by Top Notices This help is subject to change without notice. Certain features and products described in this help may not be currently available in all geographic regions. Distribution or reproduction of this help in whole or in part must be in accordance with the terms of the License Agreement. All rights reserved. FirstClass, Centrinity, Livelink, Open Text and other trademarks and the associated logos used herein are trademarks of Open Text Corporation and/or its subsidiary used under license. All other trademarks are property of their respective owners. This version of the help applies to FirstClass Version 8.3 and all subsequent versions and modifications until otherwise indicated. Top Contacting us For more information about our products, or to download software, visit our web site at www.firstclass.com. Top