[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]

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Contents Embedding pictures Changing picture properties Embedding pictures To embed a picture file into your content: 1 Click where you want to insert the picture. 2 Choose Insert > Image/File. 3 Select the picture file just as you would if you were adding a backgound picture. 4 Select the file at "Select file to embed". 5 Specify how you want the picture displayed: Appearance Alignment Right Aligns the picture to the right. Text wraps to the left of the picture. Left Aligns the picture to the left. Text wraps to the right of the picture. Inline Top Aligns the top of the picture with the top of the text line. The picture flows with the text. Inline Bottom Aligns the bottom of the picture with the text baseline. The picture flows with the text. Inline Center Centers the picture vertically on the text line. The picture flows with the text. Padding The number of pixels of blank space surrounding the picture. Comment Any descriptive text that you want to display for this file. Users will see this information as a tooltip. View size Original Size Makes the picture the same size as the original. preset percentages Resizes the picture by those percentages. Height The height of the picture in pixels. This and "Width" allow you to specify an exact size, instead of changing the original size by a percentage. Width The width of the picture in pixels. Maintain aspect ratio Makes the picture the same relative dimensions as the original. If you select this, then change either the height or width, the other dimension will change automatically. Top Changing picture properties You can change the same properties for an embedded picture as you set when you embedded it. You can also substitute a different picture. To change picture properties: 1 Select the picture by clicking it. 2 Click Format Selection. 3 Update the Format Embedded File form as described above. Top