Providing resources

[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]


	Providing resources Task list Sample classroom Traditional learning As class sizes continue to grow, the work load increases and the time you have to teach each lesson seems to get shorter. Often students struggle with the work in class and have to put in hours of additional work at home just to understand the concept. Other students find the material easy to grasp, then become bored or distracted while you help the other students. FirstClass ED is a resource provider FirstClass ED provides a class area called Resources. You can use this area to provide extra materials for students, such as • tutorials to help students grasp concepts • web sites where they can find more information • practice work • suggested readings • advanced work to provide more of a challenge • extra credit work • guidelines for parents to help their children. This example shows how a teacher uses the Resources area of his class to provide additional information to students. How to Creating a new resource Publishing/hiding a resource Creating a new resource To create a new resource: 1 Click Create Resources. 2 Choose the type of resource you wish to create and click OK. 3 Complete the Name, Module, and Publishing Control fields of the Resource form, and add any attachments if prompted. 4 Add content to the document and click OK. For information about adding information to standard FirstClass documents, click here. Note If you wish to maintain drafts of resources, set them to unpublished until you are ready to share them. Publishing/hiding a resource To publish/hide a resource, open the resource and choose the corresponding radio button in the envelope field. Shortcut Click the Published field () directly on the pane for the corresponding resource.