Manage a sports team

[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]


	Manage a sports team Minimum version: FirstClass 8.3 Audience: Teachers/Coaches Experience: FirstClass applications used: Calendars Conferencing Documents Summary Want to manage your sports team easily and minimize the paperwork? Use a FirstClass conference. Create documents listing team members, scores, equipment requirements, signup sheets, contact information, and so on. Use a FirstClass calendar to post games and practices. Example Stephen Carlton is the high school football coach at Avalon Academy. He uses a FirstClass conference to manage his football team. His conference contains the following: • a calendar to post games and practices • a stationery document for students to sign up • a document listing team members and the positions they play • a document listing contact information for the coach and supporting staff • a document listing equipment requirements for the players • a subconference called Scores, which contains documents giving a summary of each game. The newspaper staff uses this subconference to gather information for their sports section. The conference is in a public location where all students can access it. This lets interested students see what is involved and see when practices and games are held so they can attend. The coach has Controller permission so he can post and update information. Students are given Contributor permissions at the main conference level, and then Read only permissions for each of the subconferences. This allows students to access and forward the sign up sheet. This is what the permissions look like for each of the subconferences. Let's look at some of the items in this conference. This is the group calendar the coach uses to post games and practices. This is the sign up sheet that interested students can complete and forward to the coach. It is a stationery form that is preaddressed to him. Tip To make the document a stationery form, check the Stationery checkbox on the Properties form. You can also preaddress the form for your users by enter the desired username, conference name or email address in the To field. This document lists the equipment that students require.