Desktop

[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]


	Where am I?

Welcome to FirstClass. This is your FirstClass Desktop. It's your starting point, containing the FirstClass applications and other containers to which you have access.


	What can I do here?

Open and close panes

You can see all of these objects in the main pane on the right of your screen. If you open the navigation pane to the left, you will also see them in the tree view. The applications also have launch buttons at the bottom of the navigation pane.
To open or close the navigation pane, click

To see a reading pane that displays the contents of an open object, click

Click this button again to move the position of the reading pane, and once more to close it.

Open objects

To open a Desktop object, you can:

• double-click it in the main pane

• click it in the tree view

• click an application's launch button.

Launch FirstClass applications

These objects on your Desktop and in the navigation pane are the FirstClass applications:

Mail/Mailbox	Messages sent to you privately arrive in your Mailbox.
Calendar	Your personal calendar. Others can invite you to events and check your availability through this calendar.
Contacts	Your personal contacts information. You can also create mail lists here.
Conferences	Any public conferences to which your administrator has given you access.
Instant Messaging	A forum for real-time, online chats with others who are online.
Workspaces	Areas where everyone who belongs to a workgroup can communicate and share resources.
Documents	An area optimized for document creation and storage.
Web Publishing	Lets you create your own web site, and view it as you go, right from the client.
File Storage	An area optimized for storing uploaded files.
Bookmarks	A place to store all your links to other FirstClass objects and web pages.


	Is there more?

There's more information about your Desktop, and all of FirstClass, in our online help. To see a list of help contents, click here. You can also choose Help > Contents at any time, and open Client Help.