[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]

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Issues with old web site content Switching to web publishing Issues with old web site content If you used a pre-8.3 FirstClass client to create web site content, you are free to do nothing, and your content will continue to render on the web. You can add more content just as you always have. Caution If you don't want to use the new web publishing application, don't click the Appearance button. Clicking this button tells FirstClass to use the new web publishing features for this container, and your web pages won't display as you expect. But you won't be able to use the full power of the web publishing application. For example, you won't be able to view your content on the web directly from the client, or apply appearance templates. You also need to know that any HTML pages won't take on the navigation bars or other formatting provided by the templates. These pages will basically be standalone pages in your site. For these reasons, we recommend that you make your existing content compatible with the web publishing application. Top Switching to web publishing Switching your old web site content so that it is compatible with the web publishing application involves just a few steps: 1       Move your Web Publishing folder off your Desktop to another location. This folder is the My Web Site/Home Page folder, renamed. It contains your existing content, unchanged. Moving this folder archives its contents, so that you don't lose them as you switch over. 2       Open Web Publishing from the menu or navigation bar. This creates a new Web Publishing folder on your Desktop. This will be your new web publishing environment. 3       Remove any specially named home page document in your old content. Web publishing can't work properly with content that includes a document named home page, index.htm/.html, home.htm/.html, or default.htm/.html. You can either rename your old home page document before copying it, or copy its contents to a web page created in the Web Publishing folder on your Desktop. 4       Copy your content from the archived Web Publishing folder to the Web Publishing folder on your Desktop. We recommend that you do this one page at a time and view each page on the web, to isolate any problems. When all content has been copied over safely, you can delete the archived Web Publishing folder. Top