[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]

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Changing paragraph alignment Changing paragraph spacing Indenting paragraphs Changing paragraph alignment You can align a paragraph with the left margin, the right margin, or the center of the body. To align a selected paragraph, use one of these methods: •       choose Format > Align, then the alignment you want •       choose the alignment you want from the edit bar •       choose Format > Format Paragraphs, then choose your alignment option at "Alignment". Top Changing paragraph spacing You can change both the spacing between lines within a paragraph and the amount of space above it. To change a selected paragraph's spacing: 1       Choose Format > Format Paragraphs. 2       Enter your spacing requirements at "Space above" and "Line space". As a guideline to how many pixels to specify for space above a paragraph, this paragraph has 6 pixels above it. Top Indenting paragraphs You can change the indentation of a paragraph from the left and right margins. In addition, you can set a separate indentation value for the first line of the paragraph. To indent or outdent a selected paragraph, use one of these methods: •       choose Format > Increase Indent to indent to the next tab stop, or Format > Decrease Indent to outdent to the previous tab stop This affects left indentation only.         Shortcut Triple-click the paragraph, then press Tab to indent or Shift-Tab to outdent. •       drag both top and bottom triangles at the end of the ruler Depending on the end of the ruler you work with, this affects left or right indentation of the whole paragraph. To change the first line indentation, drag just the top left triangle. •       choose Format > Format Paragraphs, then specify the indentation you want at "Left side", "First line", and "Right side". To indent or outdent from the left one tab stop at a time, click the arrow buttons. Top