[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]

F1102     Home  •  Help  •  Practical Uses for FirstClass  •  Developing Projects - Education  •  Project Ideas  •  F1102

Project: Geography game Grade Level: Grades 3-8  Project Level:   Curriculum Area(s): Geography, Science Features we use: conferences conference permissions (more information) documents calendar  Summary Entice your students into practicing their geography skills in a real-life context by turning it into a game. You can keep the game within your classroom, or expand it globally. The object of this game is to figure out the each city you have chosen based on clues. The person who gets the most number correct wins! Project guidelines  Teacher guidelines If you are in touch with other teachers around the world, ask them to submit the details of their cities based on the questions below, and have students guess their locations. The other teachers can do the same thing for their own classes, and all the information can be submitted in individual documents in a conference that everyone has access to. Younger students may have difficulty with the latitudes, and may need extra assistance here.  Instructions STEP 1: Create the FirstClass environment. 1       Create a Geography Game conference in a location where students can access it, like a classroom conference. Within this conference, create two subconferences called Answers and Submissions. 2       For the Geography Game conference, give yourself Controller permissions and your students Contributor permissions. 3       For the Answers subconference, give yourself Controller permissions, and All Users Disallowed. 4       For the Submissions subconference, give yourself Controller permissions and your students Write-only access.         Note Click here for guidance with permissions. STEP 2: Choose your cities. 1       Create a document in the Answers subconference called Answers. Within it, list a number of cities. You can choose them based on what you are studying, or pick them at random. 2       For each location, answer the following questions: a       What is the latitude of the city? b       In which time zone is it located? c       Describe the winter season in the area. Include temperatures, precipitation, and seasonal dress. d       List any prominent land forms in the area and name the closest river. How far is the city from this river? e       Name the points of interest or tourist attractions in the area. f       What is the population of the city? g       From the state capital, in what direction(s) is the city located? h       For whom or for what is the city famous? 3       Add any other questions you like, but remember not to make the answer too obvious. STEP 3: Create a Questions document. Within the Geography Game conference, create a Questions document: •       preface each city with "WHO AM I?" •       list the clues under each, and separate each city with a horizontal line. STEP 4: Set a deadline and post it in the classroom calendar. You can post the details in a new group calendar within the Geography game conference, or within an existing classroom calendar. 1       Create a Rules document in the Geography game conference listing details such as the deadline, the resources students can (or cannot) use, and the prize(s). 2       Review the rules with students, and tell them to submit their answers to the Submissions conference. You might want to start with a whole-class discussion of the game and go over the identifying characteristics of the description items. Discuss latitudes, time zones, land forms, points of interest, tourist attractions, state capitals, and nearby rivers as needed.