Manage a peer mentoring program

[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]


	Manage a peer mentoring program Minimum version: FirstClass 8.3 Audience: Teachers Experience: FirstClass applications used: Workspaces Instant messaging/chat room Documents Summary Want an easy way to manage your school's peer mentoring program? • Use a FirstClass workspace for projects and discussions. • Create documents to outline processes. • Use the workspace calendar to manage and track events and meetings. • Use a chat room for online meetings. Example Ann Jones is a grade 12 teacher at Avalon Academy. As the coordinator of the peer mentoring program, she is responsible for overseeing the student mentors' questions and progress. To help these senior students understand the objectives and techniques for peer mentoring, she creates a workspace called Peer Mentoring Program in her Workspaces area. She chose Standard Workspace when prompted to chose a template, so most of the containers she needs were added automatically, including: • Our Bookmarks • Our Documents (where she adds a Peer mentoring guidelines document) • File Storage • Discussion Conference • Our Calendar • Our Contact Database If Ann doesn't require any of these containers, she can simply remove them. However, one container she wants but can't create herself is a chat room. She asks the FirstClass administrator to create a chat room called Our Chat Room so she can hold online meetings (she does not have permissions to create chat rooms). To add members to the workspace, Ann simply clicks Workspace Members and enters the names of the peer mentors. Adding their names to the list of members automatically adds the Peer Mentoring Program workspace to each member's Workspaces area with Contributor permissions. The peer mentors use the Discussion Conference area as a forum to ask and answer questions. Ann sometimes holds online meetings in Our Chat Room. On the Attachments tab, she can provide files in the chat room for the mentors to download if necessary. When there is a program event, Ann adds the event to Our Calendar and posts a message to Discussion Conference. Ann can view the message history to make sure that all of the student mentors have read the message.