[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]

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Manage multiple accounts from one Desktop Minimum version: FirstClass 8.3 Audience: Administrators and other users who manage multiple FirstClass accounts Experience:   FirstClass applications used:            Bookmarks  Summary Are you responsible for managing multiple FirstClass accounts, either on the same server or multiple servers? Want to make it easier to log into these accounts? Use FirstClass bookmarks to create links to these accounts right on your own FirstClass Desktop. Advantages of storing information for multiple accounts in a bookmark • It is secure. John must first log into his own FirstClass account to access the login bookmark. • If he forgets his login information, he can view it on the bookmark's Info form. • Since the bookmark is stored on his FirstClass server, he can access it from any location.  Example In addition to being an English teacher at Avalon Academy, John Smith is also the FirstClass administrator at the Avalon school board. He is responsible for maintaining the servers at the various schools in the Avalon district. He logs into these accounts daily using bookmarks he created on his FirstClass Desktop.   To set up each bookmark, John does the following:  1              He opens his FirstClass Desktop on his own server and chooses File > New > New Bookmark. This creates a new bookmark in the Bookmarks folder on his Desktop, and presents him with the Info form.  2              He types a bookmark name and a subject to remind him of the purpose of the bookmark.  3              He completes the URL field as follows: server://username:password@sitename/path where •               server is fcp:// •       username is admin •       password is 54#rrr3 •       sitename is the IP address or the web site name of the server he is linking to. In this case it is fc.avalon.com. •       path is the object he wants to open, relevant to his FirstClass Desktop (for example, "Mailbox"). If he leaves this field blank, FirstClass logs him in at the Desktop level. So the URL becomes: fcp://admin:54#rrr3@fc.avalon.com/Mailbox When finished, the form looks something like this:  Note He changes the icon of the bookmark by clicking the icon field. Finally, he drags the bookmark from the Bookmarks folder to his FirstClass Desktop on his own server. Now, when John double-clicks his bookmark icon, it logs him directly into the account on his other server. He repeats the above steps for each server in the Avalon district. Using a bookmark to access conferences John took this process a step further and created a bookmark to automatically open the Internet Monitor form for each site. He did this by typing the complete path to the conference at URL. The result of this bookmark is a direct link to the Internet Monitor form for each site that John is responsible for. By dragging the link from the Bookmarks folder to his Desktop on his own server, it appears that the conference is sitting right on his server.  Tip If John logs directly into a conference, he can access the Desktop of that account by pressing CTRL+0 (Win) or Apple/Command+0 (Mac).  More information • To make a change to a bookmark he has created, John can simply update the Info form for the bookmark. • He can easily share a bookmark by attaching it to a message and sending it to a local user account, or by placing it in a shared folder or conference.