[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]

F2021     Home  •  Help  •  M0  •  Practical Uses for FirstClass  •  101 Uses for FirstClass  •  F2021

Create a TOC for your essay Minimum version: FirstClass 8.3 Audience: Students Experience:   FirstClass applications used:         Documents  Summary Want to liven up your essay? Add a table of contents using FirstClass links. When you create your essay in a FirstClass document, you can put links at the beginning so readers can jump to the different sections of the document. You can also place links throughout your essay to direct readers to other resources.  How to create links A link is an object that you click or double-click to open another FirstClass object or a web page. A marker is a placeholder within a document or message. These icons are invisible to readers. This is the symbol you will see when a link is created. This is the symbol you will see when a marker is placed. To link to a location within a document or message, you need to create a marker at the desired location, and then link to that marker.  Example Stacey Jones is a student at Avalon Academy. Her teacher instructs her work group to write an essay about Alligators. This is the essay created by Stacey's group: Stacey decides that it would be a good idea to link the words in the contents list at the top of the page to the various sections of the essay. To create each link, she does the following: 1 She assigns a marker to each title so they have something to link to. She follows these steps to create a marker: a She positions the cursor where she wants the marker and chooses Edit > Insert > Insert Marker. b She assigns a name to the marker.  Shortcut If the text to the right of the proposed marker is appropriate as a marker name, she could simply select that text and choose Edit > Make Marker. c       She repeats this for each marker she wants to create.         Note Marker text is case sensitive. 2       She enters the link text in the desired location. For this assignment, Stacey enters the text at the top of the page as a list of contents. 3       She selects the text she wants to link to a particular marker and chooses Edit > Make Link.  Shortcut She could also make a link by clicking the link toolbar button: 4       She chooses the marker at "Marker", then clicks Link to Marker. She could also drag the marker onto the link icon, or she could type the name of the marker preceded by a # symbol at "Target URL". 5       She clicks the Test button to make sure the link was created properly. 6       She repeats steps 2 to 5 for each link she wants to create. This is what her final project looks like:  More information The online help documents contain many links and markers. Look to them for examples of how FirstClass links and markers work.