[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]

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Post student absences (Idea courtesy of Jeff Catania, eLearning Coordinator for Halton District School Board) Minimum version: FirstClass 8.3 Audience: School administrators Experience:   FirstClass applications used:             Conferencing             Documents  Summary Looking for an easy way to track students? Use a FirstClass conference to post a list of students who are absent or late each day. Have the secretary create a document for each day listing who is absent or late, so all of the student's teachers are aware of it.  Example The secretary at Avalon Academy receives a list of absent students from each homeroom class each morning. She enters the names in a document and posts them in a staff conference afterwards, so the absent students' other teachers know who is absent. The secretary also records who is late in another document. The Absent/Late conference contains separate folders for each school day, which in turn house the absent and late documents for each day. The conference also includes a document explaining how to use the conference, and where to look for information about absent or late students. This is what the conference looks like: John Smith is a teacher at Avalon Academy. The students in the grade 11 English class are giving their final project presentations today. One of his students, Jas Connery, didn't show up to class, and John is wondering what happened. When class is over, John logs into his FirstClass account and checks the Absent/Late conference to see if there's any information on his absence. This is what he sees when he opens today's Absent Students document (the Late Students document follows the same format): The secretary has recorded that Jas is sick today. By receiving the information that his student is sick, John knows there is a legitimate excuse for his absence, and can now schedule another time for him to deliver his presentation.