Mentor a business intern

[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]


	Mentor a business intern Minimum version: FirstClass 8.3 Audience: All users Experience: FirstClass applications used: Workspaces Documents Stationery Summary Are you mentoring someone in your organization? Use a FirstClass Workspace for projects and discussions. You can also create documents for processes and assessments. Example Melissa Stewart is a Marketing Manager at Husky Planes. Her new intern, Stanley Cross, is responsible for helping the team coordinate events and create marketing materials. To make sure Stanley has all the information he needs to learn about the work and to track his progress, Melissa creates a new workspace in her Workspaces area called Marketing Intern Work. She chooses Empty Workspace when prompted for the type to create, so she can add custom containers. She adds the following containers to the workspace: • a Marketing processes folder to store processes and instructions • a Performance reviews conference to store performance reviews. This is the workspace Melissa created. Adding members Melissa clicks Workspace Members and adds Stanley Cross to the list. This put the workspace in his Workspaces area and lets him contribute to the workspace. She also adds other employees who require Stanley to do work for them. Melissa goes a step further and sets permissions manually on the Performance Reviews subconference so she has complete control to create and edit performance reviews, while Stanley can contribute to the conference but not change reviews. Using the conference to manage intern work Once Stanley is subscribed to the conference, he creates project folders and documents for his work. Stanley, Melissa, and other Marketing employees post questions and comments about his projects to the conference. Melissa creates a stationery document in the Performance reviews conference to periodically post reviews of Stanley's work. At the end of Stanley's internship, Melissa creates a folder for Stanley's work and archives his files and discussions in that folder. She reuses the Marketing Intern Work workspace, Marketing processes, and Performance reviews stationery document for future interns.