[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]

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Manage graphics in FirstClass Minimum version: FirstClass 8.3 Audience: All users      Experience:   Features applications used:           Conferencing            Mail rules  Summary Would you like to make your conferences, messages, and documents look more interesting and attractive? Use your favorite images as conference backgrounds by placing them in the Rules and Resources folder of a conference. Use the Format Background feature to customize the appearance of your messages and documents.  Example John Smith teaches English at Avalon Academy for grades 7 through 12. He likes to lighten things up by adding backgrounds and images to his class conferences. He also enjoys using funny images in the messages he sends his students.   Select the graphics to use John collects all of his favorite graphics and stores them in the Rules & Resources folder of his English conference so he can find them easily. He accesses this folder by opening or highlighting his English conference, and then choosing Collaborate > Rules from the menu. In this folder he includes landscapes, icons, fun graphics, educational graphics, self-designed graphics, and other images that interest him: Adding a background to a conference John thinks his English class conference looks too bland. He wants to make the conference look more interesting and visually appealing by adding a background. These are the steps that John follows: 1       He opens the English conference. This is what it currently looks like: 2       John chooses View > Change View Properties. 3       From here, he clicks the Background tab and selects the desired background image from the dropdown list. 4       He then selects "Use background picture", "Tile background picture" (the image will be repeated to cover the entire background), and "Transparent text" (object names will appear without a white box around them). The next time one of John's students opens the conference, a file transfer window will appear to show that the new images are downloading to his settings file: The student will be able to see the new conference background once the new images are downloaded (this should only take a few seconds the first time the student opens the conference). This is what the English conference looks like after John applies a background image: Adding a background to a document John decides that he also wants to add a background image to a welcome document he plans to make available to parents in the Parents conference. First, John chooses the image he wants from the Rules and Resources folder for his English conference, and downloads the graphic to his OS desktop. Next, to add the background to the document, John chooses Format > Format Background from the document menu. From here, he selects "Use image", then clicks Browse and chooses the desired graphic from his OS desktop:   At Image position, John can set the background image to be displayed in the top left corner of the document window, or he can have the background appear as a tiled image. John can also select " Use color" and a color from the color selector to set a background color in the document. This is the document he created: Parents do not need to store the background image on their hard drives to see it in the document because the image is stored with the document right in FirstClass. Inserting graphics into messages John likes to add fun graphics to his messages. He can add graphics in one of two ways: • copy and paste He can copy and paste an open graphic from any location on his computer (such as a web site or FirstClass). • drag and drop. He can drag and drop graphics from his hard drive directly into the message. This is a message John sent to his students that includes some of his favorite graphics: If John wants to format an image he pasted into a message or document, he simply selects the image and chooses Format > Format Image. From the Format Image window, he can customize the alignment, padding, size, height, and width of the image: