[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]

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Personalize your emails Minimum version: FirstClass 8.3 Audience: Any FirstClass user            Experience:   FirstClass applications used: Backgrounds Messaging  Summary Getting ready to send yet another email? Add a little excitement by changing the color of the background, adding a favorite image, or both. You can add an image based on a theme (such as Christmas or a birthday), insert a standard logo or header, or simply choose an image you like. Take it a step further by adding images and color to FirstClass documents, presentations, conferences, and your Desktop too.  Note Backgrounds will only display if you are sending the email within your FirstClass system.  Example: Adding color Michael Green likes to add color to his emails. He opens a new email message and does the following: 1       He chooses Format > Format Background from the menu. 2       He checks the box that says Use color. 3  He selects the desired color from the dropdown list box and clicks OK.  Example: Adding a background image John Smith is a teacher at Avalon Academy. He likes to add images to his emails to make them more interesting to his students. To add a background, John does the following: 1       He chooses Format > Format Background from the menu. 2       He selects Use background and clicks Browse. 3  He browses his hard drive for the image he wants to use.  Note As a default, the image will be tiled. This means it will repeat throughout the message. To change the image position from tile to top left, John changes the Image position from Tile to Top Left. John decides to add color to his background, so he follows the steps above (Example: Adding color) to add a color.  More information You can also insert the image as an image file, rather than a background. To accomplish this, choose Image from the Insert dropdown list box rather than Background. Choose a Background if you want to tile one image throughout the message or document, or put an image in the top left corner as a logo. Choose Image for all other uses.