Send department memos


	Send department memos Minimum version: FirstClass 8.3 Audience: Business professionals Experience: FirstClass applications used: Conferencing Summary Looking for a way to send electronic memos that appear to come from your department rather than you? It's easy to do using FirstClass. With the click of a button, you can generate a department memo to anybody in your company. Example Heather Roberts heads the Payroll department at Husky Planes. Each department at Husky Planes has their own conference and Heather manages the one for the Payroll department. When she or her assistant need to send a memo from the Payroll department, they do the following: 1 They open the Payroll Department conference. Note The conference must be published in the Directory to create messages appearing to originate from it. If you have permission to change conference permissions, uncheck Do not publish in Directory. Otherwise, contact the conference controller to do so. 2 They select Collaborate > Permissions. 3 On the Permissions form, they click the Message button. A new message appears in their Mailbox listing the Payroll Department as the sender. 4 They address the message to the Staff Email conference. This is a message Heather created. If Heather or her assistant wants the other to contribute to a memo, they drag the message from their Mailbox to the Payroll Department conference. Once a message is moved into the conference, both Heather and her assistant can edit it. Variations Heather can also add a background to the message to give it a custom look.