[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]

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About FirstClass Synchronization Services How database synchronization works System requirements Mobile device requirements About FirstClass Synchronization Services FirstClass Synchronization Services (FCSS) is a FirstClass protocol module that enables users to synchronize their remote databases with their FirstClass information. With FCSS, users can: •       synchronize up to four devices •       synchronize devices over the local network •       synchronize devices via the Internet •       synchronize certain database entries with a particular device only •       synchronize database entry changes made after a specified date only. FCSS uses SyncML protocol for database synchronization. SyncML, a widely used XML protocol, is a standard for remote data synchronization across networks, platforms and devices. SyncML ensures that all corresponding entries in your local and remote databases are coordinated, reducing the need to manually transfer data and the likelihood of inconsistent data. Top How database synchronization works 1       Your device connects to the synchronization server via HTTP. 2       if successful Your device sends the following information to the Synchronization server database name Name of the database you wish to synchronize (contacts, tasks, events, or notes) userid your login ID server password your login password 3       if successful The Synchronization server authenticates the synchronization request. 4       if successful The device sends a list of the entries that changed since the last synchronization. 5       if successful The server fetches these entries by their local ID and determines if changes were made manually via FirstClass. The server keeps track of both local and remote IDs for this purpose. 6       If an entry changed on both the device and the server The conflict resolution policy is enforced. 7       All other (one-sided) changes are resynchronized. Top System requirements To successfully install and use FirstClass Synchronization Services on your system, you must have installed: •       Microsoft Windows Operating System •       FirstClass 8.3 (or higher) Internet Services •       FirstClass 8.3 (or higher) client. Top Mobile device requirements To synchronize your remote databases to your FirstClass account using FCSS, your device must be: •       GPRS enabled or support WiFi/WLAN data communication •       SyncML compliant If your mobile device does not have SyncML installed, you will need to configure a SyncML client before it can be used with FCSS. Most newer cell phone models have a SyncML client pre-installed. Contact your manufacturer for access and setup instructions. •       capable of manual setup  Note Devices relying only on OTA provisioning for SyncML configuration are not supported by FCSS. Top