[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]

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Use this form to customize the look of selected cells. Use Default button Reverts formatting of selected cells to the default. Layout Alignment The alignment of content within the selected cells. The first field affects vertical alignment and the second affects horizontal alignment. Padding The number of pixels of space around all sides of the content in selected cells. Selected cells must still fit the specified size of any other cells that share the same row/column. For example, if you select all cells in one row, you can make that row height taller or shorter than the height of nonselected cells. But you can't make the width of the selected cells wider or narrower than the width of the nonselected cells that share columns with them. If you increase the space around content too much, content will wrap to keep the cell width in line with the overall column width. Column width The width of the column in which a selected cell is located. Use the second field to specify this as a percentage of the total table width or as an absolute value in pixels. Columns have a default minimum width. You can neither make the column narrower than that minimum, nor widen it so much that another column would become narrower than the minimum. Row starts new page Places the row containing the selected cells on a new page in page width view mode, in a presentation, or when printed. Borders Horizontal Select the checkbox to make a selected cell's bottom border visible. Set that border's width in the following field. Borders that are part of the outside table border aren't affected. Vertical Select the checkbox to make a selected cell's right border visible. Set that border's width in the following field. Borders that are part of the outside table border aren't affected. Background Use color The color to use for a selected cell's background. To use anything other than white, you must select both the checkbox and the color you want.