[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]

F4003     Home  •  Help  •  M0  •  Practical Uses for FirstClass  •  Project Management - Business  •  F4003

Introduction to FirstClass Contents FirstClass® Enterprise Edition (FirstClass) is an interactive environment that facilitates communication and collaboration among business associates and improves communication with customers. FirstClass offers a broad communications environment to business professionals and customers that is not limited by physical boundaries. Any user can connect to FirstClass via a local network, modem, or the Internet using the FirstClass client software or a web browser. FirstClass removes time and distance barriers. Through a FirstClass client or a web browser, you can collaborate from anywhere in the world, making use of resources that might not have been available previously. You can experience one-to-one, one-to-many, many-to-one, or many-to-many communication both synchronously (in real time) and asynchronously, whether locally or on the other side of the world, through personal email, instant messaging, and conferences. FirstClass allows you to deliver presentations in a variety of formats. It supports text, graphics and sound files across platforms. Further, you can develop information plans and business proposals, communicate privately within your department, within your company, or with employees and customers offsite, and receive group collaboration on ideas and projects, all online.  Note Depending on your company policies and how your FirstClass administrator has set up your user profile, you may not be able to use all of the FirstClass features. For example, you may not be able to create conferences, or, you may be able to browse certain conferences, but not be able to contribute messages.  Who should read this conference Project Management is intended mainly for business professionals who use FirstClass. Additionally, any person who communicates in an office environment or who is responsible for project planning or group collaboration may also find this information useful.  What you will find in this conference This conference is your source for ideas. It discusses how you and your project members can use FirstClass to develop your projects in a business environment. It shows you how to perform the various tasks involved in project development, from planning the project to presenting the final product. It lists some of the ways you can use FirstClass to accomplish each step, and supports the ideas with detailed examples. Throughout this conference, we provide various examples from the fictional company, Husky Planes. These examples have been designed to show you how each section's discussion can be applied. This conference does not document how to use FirstClass features. For that information, see the online help material or consider taking a FirstClass training course. What you should already know This conference is intended for people using FirstClass or a web browser such as Netscape® Communicator or Microsoft® Internet Explorer to work with FirstClass. We assume that you are familiar with: •       your operating system (Windows® or Mac™ OS) •       basic web browser use (if you are using a web browser).