[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]

F150     Home  •  Help  •  M0  •  Practical Uses for FirstClass  •  Developing Projects - Education  •  FOV2-0000F3E7  •  FOV2-0000F3EA  •  F150

Sample Projects: The BrainBusters' English project Stage 1: Choosing a project Stage 2: Organizing the environment Stage 3: Scheduling Stage 4: Conducting meetings Stage 5: Brainstorming Stage 6: Managing tasks Stage 7: Collecting information Stage 8: Compiling the project Stage 9: Presenting and showcasing Stage 10: Grading  Stage 1: Choosing a project A team of four got together and decided to call themselves the "BrainBusters". Their teacher provided a signup sheet in the form of a document in the main Projects conference. The document outlines the team and the project name.  Stage 2: Organizing the environment The BrainBusters met to decide how to structure their project conference. Their teacher gave them the following guidelines: Based on the requirements, this is the project conference they created. They have created a conference structure that allows them to: •       brainstorm using a conference they call Ideas •       gather information within a conference called Library •       store deliverables in a conference called Completed Works •       schedule meetings and manage tasks in a calendar •       hold meetings through instant messaging (BB Chat) •       showcase the final product in a conference called Gallery. More information: Adding backgrounds to window panes  Stage 3: Scheduling The BrainBusters have scheduled their meetings and milestones in their group calendar.  Stage 4: Conducting meetings The BrainBusters hold their meetings in person and online. Here is an online meeting they held recently. They used the Setup tab to have a transcript emailed to them directly.  Stage 5: Brainstorming The BrainBusters use their Ideas conference to communicate with each other when they are in different locations. If somebody has an idea, they post it there and others can comment on it and build on it.  Stage 6: Managing tasks The BrainBusters use their calendar to manage each task. They track the details of each task, and it is always available for everyone to see.  Stage 7: Collecting information The BrainBusters collect the majority of their information from the Internet and books. As they collect it, they enter their notes into FirstClass documents and store them in the Library conference.  Stage 8: Compiling the project The teacher gave the students a lot of freedom over their projects, so the BrainBusters used FirstClass documents to display their projects. They added backgrounds and graphics too. Here is a look at their compiled project. More information: Embedding pictures  Stage 9: Presenting and showcasing Each team has to present their project to the class. The BrainBusters use a FirstClass presentation. Here are a couple of slides from their presentation.  Stage 10: Grading After the teacher graded the projects, he handed back a grading sheet to each person. Here is a sample sheet he handed back.