[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]

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Document Keywords FirstClass browser access Navigating on a browser Blackberry organizer wireless screen directory settings navigate navigating view display arrangement organization organisation configuration configure icon link picture image button wireless security protection enabled SSL encryption Palm client How FirstClass conduits work How FirstClass conduits work with the Palm HotSync Manager How FirstClass Contacts fields map to Palm and PalmOne How to sync information PalmOne OS PIM mobile handheld portable organizer Hotsync  conduits wireless transfer update synchronize move share send add view syncing address contact information details personal email phone city customize store size file document large exceptions Installing and configuring conduits Requirements Installing the FirstClass conduits on Windows, Mac OS, and Mac OS X Setting your time zones Palm mobile handheld portable organizer Hotsync conduits wireless FCSetup install configure configuring start setup download run requirements encrypt security protection server proxy domain TCP IP connection time zone date clock settings change edit Uninstalling and reinstalling conduits Uninstalling the FirstClass conduits Reinstalling the FirstClass setup application on your Palm device palm mobile handheld portable Blackberry organizer Hotsync conduits wireless FCSetup install uninstalling un-install remove delete trash recycle  destroy installer reinstalling re-install update reconfigure reload restore recover recall restart fix repair Customizing conduits Customizing the conduits settings on Windows Customizing the conduits settings on Mac OS X PalmOne OS mobile handheld portable Blackberry organizer Hotsync conduits wireless settings customize customizing configure configuring default change organize organise disable turn off edit preference Setup transfer update synchronize move share send add Synchronization Services - Admin About Synchronization Services About Synchronization Services How database synchronization works FirstClass requirements Device requirements Installing and configuring FCSS Synchronization Services installation Synchronization mobile devices [Link]Device Setup Basic Device Setup [Link]Configuring FirstClass account settings [Link]Synchronizing your databases