[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]

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Changing main pane appearance Using split bars to define window panes Hiding the status bar Changing main pane appearance There are a number of ways you can customize the appearance of the main pane. The way you see the pane the next time you open it depends on the permissions your administrator has given you for the container. If you have permission to save changes If you have permission to save changes to the container's appearance, your changes are saved, and you will see your customized view the next time you open this container. Other users will also see your customized view. If you don't have permission to save changes If you don't have permission to save changes to the container's appearance, you will see the default appearance for this container the next time you open it. The only exceptions involve changes to list view and the reading pane. Top Using split bars to define window panes The main pane can consist of subpanes divided by a split bar. The split bar between panes can be horizontal or vertical. It can also be located at the top, bottom, left, or right of the main pane. You can move a split bar to change pane widths or hide one pane behind another. To Do this move a split bar Drag it. make the split bar vertical Choose View > Split > Split Vertical. make the split bar horizontal Choose View > Split > Split Horizontal. remove the split bar, so that there is only one pane All objects in the container are shown in this pane. Choose View > Split > No Split.         Note We refer to upper and lower panes in this help. If you have a vertical split bar, the upper pane is the the left pane, and the lower pane is the right pane. Top Hiding the status bar FirstClass normally displays the status bar. To Do this hide the status bar Choose View > Toolbars > Hide Status Bar. show the status bar Choose View > Toolbars > Show Status Bar. Top