[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]

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Introducing FirstClass About the FirstClass system Introducing FirstClass FirstClass is an easy-to-use, advanced communications and information system that consists of a bundle of applications. Here are some of the things you can do with FirstClass applications: •       send and receive electronic mail (email), phone messages (voice mail), and faxes •       transfer files so that other users can access them •       browse through and send messages to common areas that other users can also use •       maintain online calendars, through which you can set up meetings with other users •       maintain contact databases, where you can store information about your personal contacts •       engage in instant messaging sessions with other users who are online •       organize items for easy access •       publish information on the World Wide Web (web). Top About the FirstClass system The FirstClass system consists of two parts: a server and a client that connects to it. Servers A server stores all your messages and documents, and the Mailbox, conference, and folder structure that contains these items. It also contains information about all the users known to the server. Your organization may have multiple servers, and you may be able to connect to some of these servers as well. On each server, you will see the objects that the administrator for that server has given you permission to see. The server to which you normally connect is considered your home server. Clients Client software runs on your computer. It connects to a server, and provides the interface (such as menu commands) that lets you work with FirstClass objects. You can use one of the following clients to connect to a server: •       a standalone client that comes with FirstClass and runs on Windows, Mac OS X (Mac), or Linux, and which you install on your computer (this is what this help assumes you are using) •       a web browser •       a client-like plugin for Internet Explorer •       a phone •       a handheld device.         Note This help is located on your server, and therefore describes the client version that shipped with the server. If it does not seem to describe the client that you are running, contact your administrator to check which client version you should be using. Top