[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]

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The navigation pane Opening the navigation pane The tree view The navigation bar The navigation pane When the navigation pane is open, it is displayed to the left of the main pane. You can drag the vertical split bar between the navigation pane and the main pane to change their relative widths. You can also drag the horizontal split bar between the tree view and the navigation bar to change their relative heights. Top Opening the navigation pane To open or close the navigation pane, click this button in the left corner of the status bar: This button is a toggle. Top The tree view The tree view at the top of the navigation pane displays containers and any other objects that you would see at the top of a main pane split into two panes. You can open and close containers using the tree view buttons (Windows, Linux) or disclosure triangles (Mac), just as you normally do in your operating system.         Tip To list all objects in a container in the tree view, including ones that have been hidden or moved to the toolbar, Shift-click the tree view button or disclosure triangle beside the closed container. If you click a container in the tree view, the container's contents are displayed in the main pane. If you double-click a container in the tree view, the container's contents are either displayed in the same window or a separate window, depending on your preferences. Top The navigation bar The application buttons in the navigation bar at the bottom of the navigation pane launch FirstClass applications such as mail and calendaring. An application button opens the container that corresponds to that application. These buttons are always available as long as the navigation pane is open in the master window. Top