[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]

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New in the FirstClass client Version 8.3 New look •       Updated interface that highlights FirstClass applications and improves ease of use. •       Resizable icons. •       Wrap text in list view. Bookmarks •       Import bookmarks from your web browser.  Web publishing •       Enhanced web publishing functionality, including creating blogs and podcasts, and viewing your web site as you develop it. Toolbars •       Back and Forward buttons let you move among the objects you have previously opened, just as if you were using a web browser.     Deleting objects •       Objects in folders never expire by default. •       Objects are no longer deleted at the next trash collection, but are retained for a period determined by your administrator. •       A Trash Can on your Desktop allows you to see in one place what you have deleted and what has expired in your personal containers, and lets you undelete. Messages •       Choose from your mail aliases when sending Internet mail. •       FirstClass substitutes local FirstClass addresses for Internet addresses where possible. •       Display a unified Mailbox or a separate Inbox/Outbox. • Choose a FirstClass or Outlook style for your standard message form. Calendars •       Choose font for calendar views. •       Urgent events and tasks listed before nonurgent ones. •       Incoming events take on your own reminder preference. •       Dragging a message or document to a calendar creates an event. Dragging to the Today list creates a task. •       Dragging a vCalendar file to a calendar creates an event. •       Commonly used fields now on the first Calendar Event form tab. •       Saturday and Sunday split in month view. •       Weekend days determined by your work week start day. FirstClass Personal •       Full sync of all objects in your personal calendar, and Contacts, Bookmarks, and Documents folders. Other •       Mac now refers strictly to Mac OS X. •       Workgroups provide a simplified way to create shared user areas. •       Use templates as a basis for new objects. •       Automatic notification of newer client versions.