[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]

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Changing the encryption level Changing the authentication method When you connect to your FirstClass server, your connection's security is affected by: •       the level of encryption used on all data that is exchanged between your client (the commands you give FirstClass) and the server (FirstClass' responses to your commands) •       the method used to authenticate you (check that you are a valid user) when you log in. Changing the encryption level To change the default level of data encryption for all of your connections that use the same connection protocol: 1       Open the Configure Connection form. 2       Choose the security level you want at "Encrypt" on the Advanced tab. You can override this default for a particular connection by updating "Encryption" on the Service Setup form.         Note Some servers will automatically make your connection secure, no matter what level you chose. If your connection is secure If you log into a server using a secure connection: •       you may see a message about a public key the first time you connect to that server This is part of the security mechanism. It identifies the server to your client. If you know what the public key should be, check that the displayed key is correct. If you don't know what the public key should be, just accept the value you see. •       you'll see a lock icon in the status bar after you connect.         Note If FirstClass notifies you that the server can't support secure connections, change your security level to Fast. Top Changing the authentication method Your administrator decides how logins will be authenticated. They may be authenticated only by the FirstClass server (called FirstClass secure authentication), by a remote server, or by a combination of the two. If you never want your logins for a particular connection authenticated by a remote server, select "FirstClass secure authentication only" on the Service Setup form. For further information Changing your password About secure messages Top