[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]

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Bookmark favorite web sites Minimum version: FirstClass 8.3 Audience: All users Experience:   FirstClass applications used:            Bookmarks  Summary Do you find yourself wracking your brain for that great web site you found last week, but forgot to add to your Favorites list? Did you have to reformat your computer and now you've lost your Internet Favorites? Use FirstClass bookmarks to mark your favorite sites. You'll never lose them again. FirstClass makes it easier for you to bookmark a page for future access by allowing you to add a FirstClass bookmark button to your browsers.  Example John Smith is a teacher at Avalon Academy. He is always searching the web for new information. When he finds a site he likes, he bookmarks it in FirstClass. To set this up, John opens the Bookmark folder and clicks Add Browser Buttons. He clicks Yes when prompted to add the FirstClass bookmarks button to all browsers installed.   Note If John is not prompted to add FirstClass bookmarks to his browsers, he can click Add Browser Buttons to bring up the prompt. Now all John has to do to bookmark a page in future is click the FirstClass Bookmark button on his browser toolbar. He will be prompted to log into FirstClass temporarily while the bookmark is added, and then he will be logged out again automatically.   Note To do this yourself, your FirstClass site must be set up to handle web-based logins. If you are unsure, check with your administrator.  Variation If John only has access to a public computer (such as an Internet cafe), he may not want to add a FirstClass Bookmark button to the browsers. However, he can still add bookmarks to FirstClass. To do this, John chooses File > New > New Bookmark, then enters the full path to the object at "URL" on the Advanced tab. If needed, he also assigns a name to the bookmark entry by editing the name field.         Shortcut John can also drag the website's address icon to the URL field or directly into the Bookmarks folder on his Desktop. To access the web site later, John simply goes into his Bookmarks folder and double-clicks the link. He can rename the link for easy reference by either clicking the name to make it editable, or by opening the shortcut menu from the link and choosing Rename. This is what John's Bookmarks folder looks like.