[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]

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Mentor a student teacher Minimum version: FirstClass 5.5 Audience: Teachers Experience: Features we use:             conferences             conference permissions             stationery documents             documents  Summary Are you mentoring a student teacher this year? Use a FirstClass conference to hold preparation materials, processes, and assessments. From one location, your interns can manage their work, and you can make notes, record assessments, and check in on what they are doing.  Example John Smith is a teacher at Avalon Academy. His new student teacher, Al Slate, is responsible for preparing and delivering some of the lessons, leading some class discussions, and providing extra assistance to students who are falling behind or need additional work. To make sure Al has all the information he needs to learn about the class and to track his progress, John creates a new conference on his FirstClass Desktop called Intern Work and adds the following containers to the conference: • a Processes folder to store processes and instructions • a Performance reviews conference to store performance reviews. This is the conference John created. Setting permissions John sets permissions for the Intern Work conference so that he and Al have full control over the conference.  Note John sets "Message expiry (days)" to Never on the permissions forms for all conferences and subconferences to make sure that messages are not automatically deleted (if "Message expiry" is set to a number of days, messages are deleted after that time). He also sets "Item expiry" to Never on the calendar permissions form so that calendar items are not automatically deleted. Using the conference to manage intern work Once Al is subscribed to the conference, he creates project folders and documents for his work. John can also post messages to this conference for Al. John creates templates as stationery documents in the Performance reviews conference to periodically post reviews of Al's work.  Note To set the template documents as stationery, Al selected the Stationery field on the Properties form of the document. At the end of Al's internship, John creates a folder for Al's work and archives his files in that folder. He reuses the Intern Work conference, the Intern Calendar, Processes, and Performance reviews stationery document for future student teachers.