[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]

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Requirements Installing the FirstClass conduits on Windows, Mac OS, and Mac OS X Setting your time zones There are three main steps to install the FirstClass conduits on your Palm device: 1       Run the FirstClass conduits installer and follow the instructions. You can download the FirstClass conduits installer for Windows, Mac OS, and Mac OS X platforms at www.firstclass.com/ClientDownloads/PalmSync, and follow the instructions provided for your platform. Conduits are placed in these locations: • Windows: /Program files/Palm directory on your hard drive • Mac OS: System Folder:Application Support:Palm HotSync:Conduits • Mac OS X: Library:ApplicationSupport:Palm HotSync:Conduits. 2       Configure the FCSetup. 3       Perform an initial sync with FirstClass. Top Requirements You must have the following specifications on your computer to install the FirstClass conduits: Windows • a FirstClass account on a FirstClass 7.0 server or higher server • Palm Desktop 4.1 or higher • Windows 98 or higher. Mac OS • a FirstClass account on a FirstClass 7.0 or higher server • Palm Desktop 4.1 or higher • Mac OS 9.1. Mac OS X • a FirstClass account on a FirstClass 7.0 or higher server • Palm Desktop 4.1 or higher • Mac OS X. Top Installing the FirstClass conduits on Windows, Mac OS, and Mac OS X To install the FirstClass conduits: 1       Run the FirstClass Palm conduits installer and follow the instructions.         Note This also installs the HotSync Manager. 2       Place your device in the cradle. 3       Press the sync button located on the cradle or on the  Palm device. 4       Select your user name in the HotSync dialog box that appears on your Windows desktop. If you're the only user, no dialog box appears. After the initial sync, the FCSetup icon will appear on your Palm screen: On your Palm device: 5       Tap the FCSetup icon to open the Setup form: 6       Enter the requested information: • UserID (FirstClass account) • Password (FirstClass account) For a new install, the default is "Unassigned", where you have the option to enter a password. For security reasons, we recommend you assign a password. For an update install, the default is "Assigned", where Palm uses your old password. You have the option to change your password. • Server (FirstClass domain name) If you don't know your domain name, ask your FirstClass administrator. • Log level This can be set from 0 to 9. The logging information will be stored in the HotSync.log file on the Palm desktop.         Note We recommend you set the logging level to 0 unless you experience problems. 7       Choose Encryption level. • Fast Encrypts data at a basic level. This is most frequently used on networks when you want a fast connection and aren't particularly concerned about security. • Secure Encrypts data in a more secure manner than Fast. It is equivalent to the security used, for example, when you do banking on the Internet. • Off. Does not encrypt data. Choose this if you are using a modem that supports V.42bis or MNP 5 compression (because encrypted data can't be compressed). 8       Enter the requested information on the Options page. • Port number The TCP/IP or UDP/IP port on the server. If you change the default, you are changing it for every settings file that uses the TCP/IP or UDP/IP connection. • Proxy port The port used to connect to the proxy server, if you connect through a proxy server. The default value of 1080 is the normal proxy server port. • Proxy address The proxy server's IP address, if you connect through a proxy server. If you do not use a proxy server, leave this at 0.0.0.0. • Time Zone See Setting your time zones . Setting your time zones You have two different options to set time zones on your handheld device: • FirstClass This setting uses the same time zone as set in your FirstClass client personal preferences. • FirstClass Setup on Palm This setting uses your FirstClass client settings but does not change your FirstClass time zone preferences.         Note FirstClass automatically adjusts for standard and daylight savings times. For more information on using FirstClass time zones, see Setting FirstClass preferences, in our online help. You can set a time zone different from the FirstClass server through the FirstClass Setup. We recommend that you keep the time zone on your handheld device the same as the FirstClass time zone. To set your time zone: 1       Double click the FCSetup icon on your device desktop:          2       Click Options: 4       Choose your time zone from the pulldown menu (FirstClass is the default). 5       Click OK. Top