[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]

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The administrator's List Directory allows you to filter Directory, selecting the types of objects to be displayed, and their sort order. You can search for any entry (for example, a user or a conference) and perform common administrative functions on accounts. New User button Opens a new User Information Form. Edit button Opens the User Information Form for the user selected in the lower pane, or opens the Directory Information form for the object selected in the lower pane.         Note Double-clicking an entry will produce the same result. Audit button Audits the account(s) of the user(s)/object(s) selected in the lower pane. Desktop button Opens the Desktop of the user selected in the lower pane. Delete button Deletes the user(s)/object(s) selected in the lower pane. Message button Opens a new message form. If you have a user or conference name selected, the message will be addressed to this Directory entry. Search section Pattern Enter a name or partial name for which to search. Search Click to begin the search. To list all entries in the administrator's Directory, click Search without any parameters. Stop Click to stop the search. Search Choose the method by which you want the pattern to match the results: By Name; By User ID; By Group; By Internet Alias; By Client ID If you choose By User ID, remote names and routes will not appear in the list because they do not have user IDs. If you select By User Group, you must type the group name exactly at "Pattern". Show Choose the types of user(s)/objects you want searched and displayed: Regular users; Remote users; Gateways and routes; Remote names; Conferences; Other "Other" includes user groups and mail lists in the list. Selecting multiple entries To select a block of continuous entries, click the first one, then Shift-click the last one in the block. To select discontinuous entries, click the first one, then Control-click (Windows) or Command-click (Mac OS, Mac OS X) the others. You can combine these selection methods. Top Performing multiple searches You can perform multiple searches and use "push pins" to save the results of each search. To perform multiple searches: 1       Perform the first search. 2       Click the push pin column at the left beside each result you want to save. 3       Perform the next search.         The results with the push pins will stay and the others will be cleared from the list. If the new search results move the push pinned results out of sight, you can click the push pin column heading to bring all push pinned results to the top. To clear a push pin from a result, click the push pin icon. Top