[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]

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Use this form to search for objects. Find The text you want to find. If you type multiple words, FirstClass assumes that all words specified must be found (the same behavior you would see if you preceded each word with +). To specify that a word must not occur, precede it with -. To specify that an exact phrase must occur, enclose the phrase in double quotation marks. More options Displays additional search options. If this field is cleared, FirstClass simply searches the list in the active container for the text. It doesn't search content, subcontainers, or use any other advanced search options. Look for The type of object you are trying to find. The value Everything includes objects in addition to containers, documents, messages, and files (for example, calendar items). Only items created or modified in the last Choose a time period, or type the number of days, to retrieve only objects created or modified during this period. Unread items only Only searches objects that you haven't read. Subcontainers Searches the parent container plus any subcontainers. This may increase search time significantly. Max. depth How many levels of containers to search. Specify "1" to search the top level only, "2" to search that level plus the next level down, and so on.         Tip To search for all unread objects in conferences on your Desktop, specify "1", combined with "Unread items only". My containers only Only searches containers that you created. Subject/name and other list fields Searches all information that can be displayed in list view, with the exception of "From" and "To/Cc" names. Attachment names Doesn't apply to external folders or drives. Searches the names of files attached to objects. To find all objects with attachments, select this and leave "Find" blank. "From" name Doesn't apply to external folders or drives. Searches message senders' names. This is useful for finding all messages sent by a specific person. "To/Cc" names Doesn't apply to external folders or drives. Searches recipients' names in the "To" and "Cc" fields of messages. History records Searches the names in objects' histories. This may increase search time significantly. Text body Searches the content and envelopes of objects. This may increase search time significantly. Limit results to The number of objects you want listed in the search results window. FirstClass stops searching after this number has been reached. Show results as In most cases, you will choose: Normal For messages, documents, and files. Results are shown as a list. Contacts For contact information. Results are shown as a contact database in index card view. Calendar For calendar items. Results as shown as a calendar. Use layout from searched container for results window Shows the search results window in the same layout as the container you are searching. If you are searching multiple containers, the layout is the same as the container in which the first match was found. Save Search button Saves these search options in the container you are searching.