[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]

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Use this form to record important student information. School tab Personal tab Parent tab Emergency tab Medical tab Notes tab Attachments tab School tab Student ID/Number A unique student identifier. Chosen Name The first name the student goes by. Grade or Year The grade the student is in. Home Room or Teacher The name of the student's teacher. Top Personal tab Date of Birth The student's birth date. Sex The gender of the student. Address The street address of the student. City The city the student lives in. State The state or province the student lives in. Zip code The zip code or postal code where the student lives. Phone The phone number where the student can be reached. Top Parent tab The contact information for each parent. Complete each parent's information separately. Custodial Parent Select if this parent has custody. Name Parent's first and last name. Relationship to student How the parent is related to the student. Choose from the list. Home Phone The parent's home phone number. Work Phone The parent's work number. Email The parent's email address. Email Preference The preferred choice of the parent for receiving emails. Choose from the list. Top Emergency tab The contact information in case of emergency and the parent is unavailable. Complete an area for each contact. Name The contact person's name. Relationship to student How the contact person is related to the student. Choose from the list. Home Phone The contact person's home phone number. Work Phone The contact person's work number. Top Medical tab Medical Card Number Medical card number o the student. Medical Conditions Select if the student has any medical conditions the school should be aware of. Add notes to the field that appears. This field will appear on the student roster teachers can see at a glance i a student has a medical condition. Top Notes tab Use this area to add general administrative notes about this student. Top Attachments tab Drag and drop files into the attachments area, or click the Browse button to search for files to add. Top