[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]

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Managing your classes Task list Your FirstClass ED Desktop When you log into FirstClass ED, you can access your classes, your portfolio, and your Mailbox. This is in addition to any other conferences you have been given access to. Here is an overview of each of these areas. My Classes When you open My Classes, you will see all of the classes you are enrolled in for the current semester. Double-click a class to enter. When you enter the class, you will see a list of containers in the left pane. Note You may not have all of these resources. It depends on the permissions the FirstClass administrator has set for your classroom. Calendar Use the Calendar to make note of due dates for assignments and the date of tests.   Learn more about the class calendar. Class News Use the Class News area to pick up important information that the teacher wants to share. This could be details about upcoming events, field trips, theme days, a class newsletter, permissions forms for parents, or anything else that the teacher feels the need to share. Learn more about the Class News area. Course Content The Course Content area is your source for information for homework and assignments. You can use the information in the lessons to study for tests and to get information for assignments. From Course Content, you can see the lesson that was taught and start any assignments. Furthermore, if you missed a class, you can catch up by reading the lesson. Discussions The Discussions area of each class is the perfect place for you to discuss assignments, ask questions about lessons, and share information with classmates. It is also a good place for your teacher to monitor who is participating in class discussions, as participation isn't always limited to class time. Learn more about the Discussions area. Resources If there is additional information to accompany the lesson, a great web site your teacher wants to share, or if she simply wants to provide some food for thought, she may post it in the Resources area. Learn more about the Resources area. The Board This is where the teacher may post urgent communications, reminders, and so on. You will see The Board each time you enter the class. My Portfolio Your portfolio contains examples of your work from all classes. From here, you can store examples of your best work along with work that demonstrates progress. Learn more about portfolios. Mailbox Your Mailbox contains both assignments that are in progress and completed assignments. Further, a copy of any message you send to a teacher will be stored in your Mailbox. In this example, a student has created subfolders for completed assignments, and only stores her best work in her portfolio. Learn more about managing assignments. How to Searching for specific topics Searching for new items Searching multiple classes Searching for specific topics You can search for a specific topic in the Class News, Course Content, or Resources area. To perform a search, click Find and specify the search criteria. Learn more about performing searches. Searching for new items You can search for any new items in the Class News, Course Content, or Resources area. To search for a new item, click Next Unread. Searching multiple classes In the My Classes area, you may find some search templates in the left pane. Use these to perform a search for the indicated objects. These work with one click and the list they provide is editable. In this example, you can perform a search for all calendar dates booked for the month.