[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]

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10 Cool things you can do with FirstClass ED 1 - Manage your classes from your computer You can access all of your classes from the My Classes area of your FirstClass Desktop. This keeps them together and lets you go back and forth between classes easily. Learn more about managing your classes. 2 - Use the course content to help you study for tests All of your class lessons are stored in the Course Content area for each class. When it is time to study for a test, use the Course Content area to get information that might be on the test, take notes, create mock tests, and so on. Learn more about following the lesson plan.   3 - Complete assignments without ever picking up a pen To start an assignment, click Start from the assignment in the Course Map. Then complete the assignment online from your Mailbox, and click Hand In when you are finished. This way, the assignment is completely managed from your Mailbox, and you never have to pick up a pen or print out the assignment. Learn more about managing assignments. 4 - Turn your assignment into a presentation If you need to present your assignment, simply create slides in your assignment by separating each slide with a page break. When you are ready to present, choose View > Presentation from the menu. This example shows a couple of presentation slides. Learn more about FirstClass presentations. Learn more about managing assignments. 5 - Use your class calendars to plan your week From your My Classes area, you can access any of your classes, and thereby any of your class calendars. View each of them at the start of the week to plan for important dates and upcoming assignments. Learn more about managing schedules. 6 - Share your portfolio Use your portfolio to keep track of your accomplishments, and then share those accomplishments by aliasing your portfolio to your My Shared Documents area. By selecting your name in the Directory and clicking Shared Documents, your teacher and peers can see your accomplishments. Learn more about portfolios. 7 - Have class discussions from home From your My Classes area, you can access the Discussions area within each class. It is here that you can talk to the teacher and students and continue your classroom discussions -- from the comfort of your home, or any location where you have an Internet connection and a FirstClass ED client. Learn more about participating in discussions. 8 - Visit your teacher online Your teacher may set "class hours" when she will be available to meet privately or in a group through a class chat room. Use this time to contact her and get extra help. Learn more about participating in discussions. 9 - Get class and school announcements online Your teacher(s) will post important class and school information in the Class News area of each class. Use this area to find out what is going on and what is coming up. Learn more about receiving news. 10 - Get extra help in your own time Your teachers may post extra work, tutorials, and reference material in the Resources area of each class. Use this information if you need to in order to keep up with the work. You can access these resources at your own convenience as you need them. Learn more about using resources.