[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]

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Monitor a student project Minimum version: FirstClass 8.3 Audience: Teachers       Experience:   FirstClass applications used:         Conferencing            Workspaces  Summary Want to stay on top of student projects? Consider using FirstClass to create project environments. You can monitor each stage of the project, from approving the outline to organizing the final presentation. You can eliminate paper copies and numerous meetings, as everything is at your fingertips when you want it. You would give each student (or group of students) their own personal workspace. This replaces the traditional binder or folder students might otherwise use to store their work. When you assign a project, students store different stages of their project, such as outlines, bibliographies, and rough drafts, in the Our Documents container of the workspace. They can even manage their own timelines in Our Calendar. At your leisure, you can browse each student's workspace and add your own feedback in the Discussion Conference. Also, by looking at the history of the documents you can check how often students have made changes. When you feel a student is ready to go to the next stage of the project, you can give approval online. Here is a comparison of the conventional way of monitoring a student project and how you could use FirstClass to do it.  Example John Smith teaches Grade 12 English at Avalon Academy. He requires students to submit a bibliography and an outline before they begin writing their term essays. This requires that John create a personal workspace for each student, monitor the workspaces for submitted work, and add his comments. When the work is ready to move to the next stage, John gives his approval online. STEP 1: Create project structure John adds each student to their personal workspace by doing the following: 1         He opens the student's workspace from his Workspaces area. 2         He clicks the Workspace Members button. 3  He enters the name of the student he wishes to add to the workspace. This is what John sees when he adds Barry Blake to his personal workspace. The workspace is now aliased on Barry Blake's Desktop. Now John can manage the students' workspaces from his Workspaces area. Also, there is no need to set formal permissions for the workspaces since this is done automatically when he adds members to the workspace. STEP 2: Monitor student workspaces           As work is posted, John checks the work and adds his comments in the workspace's Our Discussions area, with the documents attached to the message if necessary.         This is a document he commented on. STEP 3: Approve work          When he is satisfied that a student is on the right track, he approves the work by commenting online. This is John's approval message.