[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]

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Choo sing a project Stages Next stage: Organizing the environment Sample projects  Project ideas The curriculum usually decides what topics your projects will cover, but you have to decide what the project will be. You may get your ideas from teacher's guides, previous classes, the Internet (such as Webquests) or other teachers. This conference provides project ideas categorized by subject and grade level. You can use FirstClass to develop and implement each of these projects. In addition, you can use FirstClass as a repository to communicate with other teachers and share ideas about your projects.  Giving students choices Once you've decided what the project will be, you need to decide how much flexibility you will give students in choosing their topics and groups. Elementary school students will likely require a very fixed project plan, where you decide the topic, the format, and the groups. You may want to introduce some flexibility, but keep it within guidelines you have set. For example, you may assign a project about the different provinces in Canada, and let students choose which province they will research. However, at this level, you would list the criteria to research, the layout of the project, and so on. You can give older students more options. For example, you may assign a project about famous people in history. You can let students choose their own person to research, choose their own criteria based on what they have learned in class, and choose how they would like to present their projects. You may even let them choose their own groups. Depending on the grade level, you will decide how much choice students have over their projects. However you decide, though, FirstClass can facilitate these tasks.  Use FirstClass for initial organization FirstClass lets you organize a project environment that suits your needs. Initially, you can use FirstClass documents to provide project guidelines, and let students sign up for topics and provide group information.   In a traditional classroom environment, you may assign topics by distributing a class list and the topics assigned to each student, or writing out ideas on the board and having students sign up for a particular topic. FirstClass lets you do the same thing online. Within a projects conference, you can create online documents to do the following: •       outline the project guidelines, such as the type of data collection allowed, the criteria required, milestone and due dates, presentation requirements, and so on •       list students or student groups and the topics you have assigned to them •       list the topics students can choose from Students or student groups would read the document and enter their name or group name beside the project of their choice. •       have students enter their pertinent information, such as topic chosen, team members, and member roles, in a preaddressed form. You can provide sections for any pertinent project information you may require. This is a sample document students may use to sign up for their projects.  The next step Now that you see how FirstClass can get you started, let's look at how to use it to plan your project environment. You can begin to set up areas for student group collaboration, where students can store research information, brainstorm with each other, develop their presentations, and so on.