[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]

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En force online etiquette Minimum version: FirstClass 8.3 Audience: Administrators         Experience: FirstClass applications used:            Mail rules/Rules and Resources folder  Summary Looking for a way to make sure messages meet the standards you want? Use FirstClass mail rules to filter messages for acceptability. Filter messages based on size, attachment type, and so on.  Example Husky Planes has a News conference where staff posts information for everyone's benefit. The administrator decides to make his job easier by automating management of this conference. He creates a set of four advanced mail rules to filter messages and reject those which lack a subject or contain an attachment that is platform-specific. This is the list of rules in the order they are executed. To create this set of Rules, the administrator does the following: 1  He selects the News conference icon. 2  He clicks Collaborate > Rules to bring up the Mail Rules form. 3  He clicks on the New Advanced Rule button. Messages with no subject He creates the first rule, "Msg with no subject". This rule rejects any message without a subject, generates an automatic reply, and then stops mail rules: Messages with attachments He creates the second rule, "Msg with attachments". This rule accepts certain cross-platform attachments, then stops mail rules: Messages with no attachment He creates the third rule, "Msg with no attachment". This rule accepts any message without an attachment, then stops mail rules: All other messages Messages that met any of the above If conditions have already stopped rule processing, so all other incoming messages will fall into the All category. He creates the last rule, "Reject the rest". This rule rejects each of these messages, forwards a copy to the network administrator, and generates a reply to the sender:  Variations • The administrator could use a mail rule to filter messages containing unacceptable language. This is a sample mail rule that handles unacceptable language. • He could also use a mail rule to automatically send messages to a conference Moderator first. This is a sample mail rule that forwards all messages to a moderator.