[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]

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Exchanging S/MIME messages The first time you exchange S/MIME messages How to know you have received an S/MIME message Exchanging S/MIME messages To send a message using S/MIME: 1       Choose Message > New Message Special > S/MIME Message. 2       Update the S/MIME Message form. If this is the first S/MIME message you have exchanged with this recipient, choose Signed at "S/MIME type". You can't send an encrypted message to this recipient until you have the recipient's public key, as described below. 3       Send the message. FirstClass automatically attaches a certificate containing your public key. Top The first time you exchange S/MIME messages When you send an S/MIME message to someone for the first time, that recipient must send the attached certificate to their administrator. That administrator will store your certificate in the same place as the recipient's certificate. When the recipient replies, their certificate is attached to the reply. You must now send the recipient's certificate to your administrator for storage. Both you and your recipient now have copies of each other's public keys. From now on, each time you send an encrypted S/MIME message to this recipient, FirstClass will use the recipient's public key to encrypt it. Therefore, you can exchange future S/MIME messages without having to involve your administrators. Top How to know you have received an S/MIME message There are three distinct icons used for S/MIME messages: An S/MIME message with a valid certificate that was correctly encoded. It's a secure message. An S/MIME message with some kind of certificate problem (for example, the wrong type or expired). It's viewable but not secure. An S/MIME message with incorrect structure or format. It's probably just garbage when you try to view it. Top