[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]
   
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Resizing toolbar buttons
Removing toolbar buttons

Resizing toolbar buttons
You can display all the buttons on a toolbar in large, medium, or small size. To change button size, choose View > Toolbars > Size, then the size you want.
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Adding toolbar buttons
To add a button to the toolbar:
1       Choose View > Toolbars > Customize Toolbars.
2       Locate the button you want by choosing the appropriate category at "Category".
For example, to locate the Clear button, choose Edit.
As is the case for buttons already on the toolbar, buttons in the "Buttons" field have tooltips containing the button names. A fuller description is displayed at the same time at "Description".
3       Drag the button you want to the desired location on the toolbar.
To add a spacer between buttons, drag the spacer symbol located under "Spacer" to the desired location on the toolbar.
81203_42935_18.png        Tip
With the Customize Toolbars form open, you can also drag buttons from one toolbar to another. Dragging a button moves it. Control-dragging a button copies it.
Changing the order of toolbar buttons
To change the order of buttons on a toolbar:
1       Choose View > Toolbars > Customize Toolbars.
2       Drag the buttons and spacers on the toolbar to their new locations.
3       Click Close on the Customize Toolbars form.


Displaying or removing text on toolbar buttons

To
Do this
display text as well as the icon on a specific button
This will only work where text is available.
Choose Display Icon and Text from the context menu.
display text as well as icons, where text is available, for all buttons on the toolbar
1  Open the context menu from a place on the toolbar where there is no button.
2       Choose Display Icon and Text.
remove text from a specific button
Choose Display Icon Only from the context menu.
remove text from all buttons on the toolbar
1      Open the context menu from a place on the toolbar where there is no button.
2       Choose Display Icon Only.

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Removing toolbar buttons
To remove a button from the toolbar, choose Remove Button from the context menu.
Using the Customize Toolbars form
If you have the Customize Toolbars form open, you can remove a button (or spacer) by dragging it from the toolbar to the "Buttons" field on this form. You don't need to go to the category that includes the button.
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