[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]

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Running external applications Specifying audio devices Substituting fonts If you are using FirstClass on Linux, you can use a text editor to update files in the firstclass directory to: •       tell FirstClass how to handle files created in other applications •       tell FirstClass what fonts to use when you view objects formatted with fonts that you do not have. Running external applications FirstClass knows how to handle several non-FirstClass file types, such as certain picture formats. If you have a file type that FirstClass can't handle, and the application for that file type is installed on your computer, you can tell FirstClass which application to use with that file type. The fcapps file tells FirstClass how to handle files created in other applications. This file ships with a default set of commands that handle some common file types. You will have to update this file in the following circumstances: •       your Linux version stores an application in a different location than that specified in fcapps •       you want to use a different application than one specified in fcapps •       you add an application.         KDE KDE will ask you what application you want to open a file in, when the file type is unknown to FirstClass. The only time you need to edit fcapps is to specify a preferred application for a file type. For each file-handling command, the syntax is: Syntax Variable Meaning .ext,.ext...=[path/]application flags %f .ext The extension of the file type you want FirstClass to handle. You can list variants of the extension, separated by commas. path/ The full path to the directory containing the application that handles this file type. You don't need to specify this if the application is in your predefined Linux path. application The application's name. flags Any flags you want used with this command. %f Will be replaced with the name of a specific file of this type. Examples .PDF,.pdf=/usr/local/Acrobat3/bin/acroread %f .WAV,.wav,.snd,.au,.audio=kmedia %f Top Specifying audio devices You can specify which audio mixer and device you want FirstClass to use. By default, FirstClass uses /dev/mixer and /dev/device. Specifying audio mixers/devices is useful in the following circumstances: •       sound is not working in FirstClass and you need to select a different audio mixer/device to resolve the problem •       you have multiple audio mixers/devices, and you want to direct sound to particular ones. The syntax for specifying the audio mixer and device is export FCMIXERDEV=/dev/mixer export FCAUDIODEV=/dev/device /opt/firstclass/fcc & Example export FCMIXERDEV=/dev/mixer1 export FCAUDIODEV=/dev/dsp1 /opt/firstclass/fcc & FCMIXERDEV and FCAUDIODEV are environment variables. You set them from the command line or startup script before you start FirstClass. Top Substituting fonts You can tell FirstClass what font to use when you are viewing objects that were formatted with a font that you do not have. You do this by mapping the object's original font to one of your own fonts. Assuming you know the general characteristics of the original font, you normally try to map to a font that is similar in appearance. For example, if the original font is a standard sans serif body font, you would map to a standard sans serif body font that you have. The fcfonts file contains a few default font mappings. You can change these mappings and add your own. The syntax for the font mapping command is "original font" = "your font" Examples "Verdana" = "Avantgarde" "Courier New" = "Courier [Adobe]" Top