[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]

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Deleting objects Undeleting objects Deleting objects To delete an object, select it, then choose File > Delete or press Delete. You can also drag the object to the Trash Can on your Desktop. Deleting a container also deletes all objects contained inside that container.         Tip If you need to delete a message that you sent to several conferences, go to your Mailbox and unsend the message, then delete it. If you don't unsend the message first, you will have to delete it from every location to which you sent it. And you may find that you don't have permission to delete it from all conferences. If you can't delete an object If you can't delete an object, and you know that your administrator has given you permission to delete it, the object may be protected. About the Trash Can Deleted objects and objects that have expired are marked for deletion. But these objects aren't immediately removed from the server. Your Trash Can contains both objects that you have recently deleted and those that have recently expired in the containers you created. You can't open objects in the Trash Can, but you can undelete them. FirstClass physically removes objects from your Trash Can after a waiting period that is set by your administrator. Top Undeleting objects You can undelete an object from either the Trash Can or the object's original location. The Trash Can displays an In Folder column that tells you where the objects were located when you deleted them or they expired. From the Trash Can, you can undelete an object in the following ways: To Do this restore the object to a different location than its original location Drag it out of the Trash Can. or Select the object, then click Move to Folder and select the container. restore the object to its original location Select the object, then click Undelete. From the object's original location: 1       Choose View > Show Deleted Items. All objects in that container that have been marked for deletion are displayed with trash can icons beside them. You can't open these objects. 2       Select the object. 3       Choose File > Undelete. To clear the remaining deleted objects from the view, choose View > Hide Deleted Items. Top