[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]

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Interrupting file transfers Resuming file transfers to servers Resuming file transfers to your computer Interrupting file transfers FirstClass lets you interrupt file transfers before they are complete, and, in some cases, resume these transfers from the point they were interrupted. You may also be able to resume file transfers that were interrupted due to problems such as power failures. You can interrupt a file transfer as long as the Cancel button is still displayed on the File Transfer form. To interrupt the file transfer, click Cancel. If you try to disconnect from the server or quit FirstClass before a file has been transferred, you are notified of the file transfer. To stay connected and continue the file transfer, click Cancel. To disconnect immediately and interrupt the file transfer, click Disconnect Now. If you do nothing, the file transfer is completed before you are disconnected or FirstClass quits. The name of a file that has not been completely transferred is in italics. Top Resuming file transfers to servers Whether you are uploading a file directly to a container or attaching a file to a message, you can resume an interrupted transfer. If the file was being attached to a message, you can resume the file transfer as long as the message is unsent. To resume a file transfer, select the partially transferred file, then repeat the file transfer procedure you followed originally. The balance of the file is transferred. Top Resuming file transfers to your computer To resume a file download to your computer, repeat the download procedure you followed originally. Select the same destination as you did before, and replace the existing file when prompted. The balance of the file is downloaded.         Note If you try to resume file transfer by dragging the file, the file transfer will start from the beginning. Top