[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]

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About relative links About absolute links Changing link types About relative links A relative link can be used between objects that will always be located in the same places in relation to each other. An example is a self-contained set of documents, like the help you are reading. The whole set can be moved (as it is in the case of this help, which moves to your own server), and links among the documents will still work. A relative link consists of only a relative path. It doesn't include any server identification. If the target object is in a different subcontainer from the object containing the link, the path starts with the container that is common to both (../ indicates that the path is starting at the container above the current container, ../../ indicates that the path is starting two containers above the current container, and so on). By default, FirstClass creates relative links in documents, as long as there is a common container for the documents somewhere in their paths. Top About absolute links An absolute link is necessary if the object containing the link may be moved in relation to the target object. To ensure that the link still works, the full path, including server identification (a protocol specifier, such as fcp, and a server address) is provided. By default, FirstClass creates absolute links in messages, and in documents that don't share a common container in their paths. Top Changing link types If you copy a relative link, FirstClass converts it to an absolute link on the clipboard (because it could be pasted anywhere). If you paste this link back into a FirstClass object, it is converted back to a relative link, as long as the conditions required for a relative link are met. You can also manually change a link from relative to absolute, or vice versa. To do this, change the link path at "Target URL" on the Format Link form. For example, the relative path ../budget/report could be turned into the absolute path fcp://fc.huskyplanes.com/finance/budget/report Top