[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]

LW8000     Home  •  Help  •  Web Help  •  Web Publishing  •  LW8000

Contents About the Web Publishing folder About your web site's structure Changing your web site's overall appearance Hiding unfinished pages How others can access your web site About the Web Publishing folder The Web Publishing folder on your Desktop is the place to put material (web pages) that you want others to view using their web browsers. FirstClass publishes the contents of Web Publishing on the web. In addition to regular web pages, you can publish lists of uploaded files, blogs, podcasts, and calendars. You can organize this material into folders, and you determine the order in which pages appear. Top About your web site's structure All objects directly under Web Publishing (as opposed to inside a folder) will be displayed in a navigation bar on your home page. To change the order of your web site pages, you must use the FirstClass client. Defining your home page The first object in the list that isn't a folder or a link is automatically your home page. Top Changing your web site's overall appearance Your web site's general appearance (colors, navigation bars, and so on) is controlled by a template. To see what your web site looks like by default, click View in Browser. You can give certain objects that you create for your web site a different appearance. To change your web site's overall appearance: 1 Click Appearance. 2 Select the template you want your web site to use. To see what your choice looks like, click View in Browser. Top Hiding unfinished pages If you are working on a web page and don't want it visible on your web site until you are finished, you can hide it from visitors to your web site. To do this, unapprove it. This page won't show up in your web site's navigation bar. When you are ready to publish this page, approve it. Top How others can access your web site When you view your web site by clicking View in Browser, your web browser's address field displays your web site's URL. This is the address to give others so they can access your web site. Top