[Image:81903_22607_2.png]Book resources for a presentation Minimum version: FirstClass 8.3 Audience: Business professionals Experience: [Image:9203_22631_1.png] FirstClass applications used: [Image:9203_24337_3.png][ fcp://@fc.onlinehelp.com,%237600229/En/OnlineHelp/Client Help/Calendars ]Calendars [Image:9203_31709_1.png] Summary Looking for a simple way to organize the location and resources you need for your presentation? Consider using a FirstClass calendar. Instead of sending out printed memos and filling out request forms, you can use a group calendar in FirstClass to invite participants, reserve multimedia resources, and book locations. Here is a comparison of the conventional way you may book resources and how you would do it in FirstClass. [Image:92203_31828_0.png] [Image:9203_31709_1.png] Example Michael Green is vice president of Sales and Marketing at Husky Planes. Several times a year he showcases the company's newest products for his sales staff. His presentations usually consist of a promotional videotape from the Marketing department accompanied by a slide presentation. Michael schedules the presentation, invites members of the sales department, and books the boardroom and multimedia resources all at the same time. He doesn't have to leave his office to ensure that his presentation goes off without a hitch. Here are the steps he takes to handle the arrangements: STEP 1: Schedule presentation Michael schedules the presentation in the Sales Dept Calendar by creating a new event entitled New Product Promo. This is the new event he created. [Image:8102006_91145_0.png] STEP 2: Reserve venue Each resource or location Michael wishes to book has its own calendar. When he schedules an event, he simply enters the name of the resource calendar or location calendar on the Scheduling tab of the event he is booking. If there is a time conflict, it will show immediately and he can decide how to handle it. Michael reserves the company's mid-sized boardroom using the Scheduling tab. STEP 3: Reserve resources Michael also reserves a large screen television, a video cassette recorder, and a video projector. This is the Scheduling tab where he books the resources. [Image:882006_33623_2.png] When he entered his requests on the Resources tab for the New Products Promo event, a new event appeared in each item's calendar. Husky Planes' IT department monitors the resource and location calendars and ensures that requested equipment is ready for use when scheduled. This is the calendar for the video projector that John booked. [Image:882006_32721_0.png] STEP 4: Invite participants Michael invites the members of the sales department by entering their names on the Scheduling tab. From this screen, he sees who may have a time conflict. He adjusts the date and time as needed (the booked times for the resources and locations will also change automatically). The presentation will then appear in each of their personal calendars. This is the Scheduling tab where he invites participants. [Image:882006_33910_4.png] [Image:9203_31709_1.png] Variation If Michael has content he wishes to share before the presentation, he can attach it to the calendar event at the time of scheduling or type it in the text box on the event form. This is the event he created. He attached a file for review and included an agenda in the text area. [Image:882006_32224_4.png]

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Copying content from other sources Inserting horizontal lines Inserting page breaks Copying content from other sources You can copy content from another message, document, or an external file created in another application. You can also copy text from web pages. There are two ways to do this: •       copy the content to the clipboard and paste it into the body of your new object as you normally do in your operating system •       select the content, then Control-drag (Windows, Linux) or Option-drag (Mac) it to the body of your new object. If you just drag content from an unsent message, a document which you are allowed to edit, or an external file, you will move it instead of copying it. If you want to copy all content from an external file that is in a format FirstClass recognizes, you can drag the file, unopened, to the body of your new object. This copies the content rather than moving it, so the external file remains unchanged. You can also drag a file in a format not recognized by FirstClass into your content. In this case, FirstClass will display a placeholder. To control the format in which FirstClass pastes content: 1       Copy the content to the clipboard. 2       Click where you want to paste the content. 3       Choose Edit > Paste Special. 4       Choose the format you want. You can also paste copied content as plain text (no formatting). Any embedded files are represented by their file names. To paste as plain text, choose Edit > Paste Plain Text. Top Inserting horizontal lines You can insert a horizontal line to visually break up content or to force content below the horizontal line to align with the left margin. To insert a horizontal line, choose Edit > Insert > Insert Horizontal Line. A line is drawn below the current cursor position, and the cursor and any subsequent content drop below this line. Top Inserting page breaks To insert a page break, choose Edit > Insert > Insert Page Break. Top